Scope of the Position

The Quotations Specialist/Project Coordinator is responsible for evaluating a customer bill of material and sending off to the appropriate manufacturer or manufacturer agents in order to procure costing and put together a complete project quotation. For distribution equipment the candidate would be responsible for interpreting electrical specifications & drawings to ensure that the quotation is complete and includes all required material. In addition to having the ability to quote a project the successful candidate will also co-ordinate some of the jobs awarded through the quotation process. Under the direction of the Branch Manager, the Quotations/ Project Coordinator will ensure the smooth execution of projects from take-off to close by quoting, documenting, record keeping, tracking project progress, and maintaining project files. They are to drive process excellence to ensure correct costs, product matching the project requirements, and scheduling project material deliveries promptly.

Major Responsibilities

• Convert written specifications and construction drawings into quotations
• Maintain proper files for product quotes within the company quotations program.
• Coordinate with our customers to book and complete all required scheduled deliveries to the site within the timeframe requested by the customer
• Confirm project timelines, progress, and changes to all relevant stakeholder
• Order all required parts and material for projects
• Prepare, and coordinate project close-out documents and work to resolve any outstanding issues before job completion
• Maintain positive relationships with colleagues, customers, and key stakeholders to ensure projects run smoothly and resolve concerns promptly and efficiently.
• Determine the most cost-effective options to meet project specifications.
• Meets with vendors/suppliers to build strong and profitable relationships that benefit the company and gives vendors/suppliers incentive to drive more project opportunities to Robertson Electric.
• Communicates critical information to purchasing and field associates that request information about vendors, products, pricing, and competitors.
• Perform additional assignments and responsibilities as required.

Skills and Qualifications

• Experience working in the electrical industry is an asset
• Intermitted skills in Outlook, Excel, Word, and an understanding of database applications such as ERP Epicor/Eclipse.
• Positive, Adaptive, quick learner, organized, analytical thinker and possess high attention to detail in a fast pace environment