Scope of the Position    

The Accounts Payable (A/P) Clerk will be responsible for providing information necessary to administration and management through data entry, handling invoices, maintaining files, and executing general assistance to the Controller. The A/P Clerk is responsible for completing payments, assisting with cheque runs, and control expenses by receiving, processing, verifying, and reconciling invoices.  

Major Responsibilities

• Enters and matches up invoices and purchase orders.
• Enters company expenses into system.
• Ensures timely payment of vendor invoices.
• Compare vendor invoices with purchase orders for accuracy and take action if there are discrepancies.
• Maintain vendor information in system.
• Prepare all invoices that require payment each week and produce cheques for signing.
• Maintains historical records by scanning and filing documents.
• Protects organization’s value by keeping information confidential.
• Any other duties as assigned by management and/or the Controller.

Skills and Qualifications

• Minimum 2-5 years’ experience in Accounts Payable
• Attention to detail
• Ability to follow through on initiatives
• Bondable
• Excellent communication skills, both written and verbal
• Strong telephone manner
• Ability to multitask and prioritize
• Excellent organizational skills
• Competency in Microsoft applications including Word, Excel and Outlook
• Planning and organizing
• Customer-service orientation